Compliance documentation
Compliance-ready inspection reports
Document inspection findings in a structured, auditable format that supports your regulatory obligations. AI drafts the report from site photos and notes; you review every finding against applicable regulations and approve the final document for export.
How it works
Document site conditions
Upload photos and notes from inspections — workplace conditions, safety controls, access routes, and any observations relevant to your compliance documentation needs.
AI drafts structured findings
Each observation becomes a structured finding with severity level, evidence, and recommended action — consistent language you can review and adjust against your regulatory requirements.
Export auditable report
Download a PDF or Word document with findings, severity ratings, photo evidence, and a professional layout suitable for compliance records, audit files, or regulatory review.
What to look for
Structured compliance documentation
Reports follow a consistent format — findings, evidence, severity, and recommendations — making it easier to demonstrate that inspections were conducted and documented systematically.
AI-assisted drafting, inspector-approved
AI helps with the initial draft. The inspector checks every line, edits where needed, and approves the final wording before export. Professional judgement remains central.
EU Framework Directive alignment
Report structure supports documentation expected under EU Directive 89/391/EEC and national implementations — risk assessment findings, preventive measures, and evidence of inspection activity.
Photo-backed evidence trail
Reports keep visual evidence alongside written findings, creating a clearer audit trail than separate photo logs and text descriptions.
Works on site from your phone
Capture photos and notes during inspections, generate the draft, and export the report — no desktop required.
PDF and Word exports
Choose PDF for audit-ready distribution or Word when your compliance process needs further editing before final review.
Pricing in plain terms
- Build and review compliance reports in the builder before paying for an export.
- Export a single report for €9.95 when you only need occasional PDF or Word files.
- The €19/mo Unlimited plan covers regular compliance documentation workflows.
When a full compliance system fits better
If you need enterprise-wide compliance management — obligation registers, policy libraries, training records, audit schedules, and corrective action tracking — a full compliance management platform may be more appropriate. InspectionReport focuses on the inspection documentation itself.
Compare inspection toolsGet all 5 free inspection templates (PDF & Word)
Use the templates as a fallback, or compare them with a generated report before you switch your workflow.
Related pages
Frequently asked questions
What is compliance documentation in inspection reporting?
Compliance documentation means recording inspection findings in a way that demonstrates alignment with applicable regulations, standards, and duties. It provides auditable evidence that risks were assessed, controls were checked, and findings were followed up.
How does AI-assisted reporting support compliance?
AI drafts structured findings from photos and notes, producing consistent documentation that supports your compliance obligations. The inspector reviews every finding, checks it against applicable regulations, and approves the final report — AI assists, but professional judgement determines compliance.
What is EU Directive 89/391/EEC?
Council Directive 89/391/EEC is the EU Framework Directive on safety and health at work. It requires employers to assess workplace risks, document the findings, implement preventive measures, and keep records. Inspection reports are a key part of that documentation layer.
How does InspectionReport align with 89/391/EEC documentation?
The report structure — findings, severity ratings, evidence, and recommended actions — supports the kind of documentation expected under the Framework Directive and its national implementations. The inspector remains responsible for checking each line against the applicable regulations in their jurisdiction.
Does InspectorReport replace the responsible inspector?
No. AI drafts the report language, but the inspector remains responsible for final review, accuracy, and professional judgement. InspectionReport is a documentation tool that assists the process — it does not make compliance decisions.
What about national implementations of EU directives?
Each EU member state transposes directives like 89/391/EEC into national law (e.g., Arbetsmiljölagen in Sweden, Health and Safety at Work Act in the UK pre-Brexit, and equivalent legislation across the EU). Your inspection report should be checked against the specific national requirements that apply to your project or operation.
How is this different from a compliance management system?
Compliance management systems track obligations, risk registers, training records, and audit schedules across an organisation. InspectionReport focuses on the inspection report itself — producing clear, structured, exportable documentation from site photos and notes that supports your compliance records.