Workplace safety inspection report template

Photo-based safety reports. Ready in minutes, not hours.

Workplace safety inspections cover a lot of ground. PPE compliance, housekeeping, chemical storage, machine guarding, emergency routes, first aid stations. You walk the site, photograph issues and compliance items, then go back to your desk to write it up.

InspectionReport handles the writeup. Upload your inspection photos, and the AI generates a description for each one. It identifies safety equipment, signage, storage issues, and general workplace conditions.

You review the descriptions, add severity ratings or corrective actions, and export. The report comes with your company branding, the inspection date, and all findings organized with their photo evidence.

Common workplace safety inspection areas

PPE compliance and availability
Housekeeping and general tidiness
Chemical storage and COSHH compliance
Machine guarding and lockout/tagout
Emergency exits and evacuation routes
First aid provisions and signage
Slip, trip, and fall hazards
Working at height controls

How it works

Conduct your inspection and photograph findings as you go. Both compliance items and issues.

Upload photos to InspectionReport after your walkthrough.

The AI writes a description for each photo. It identifies safety equipment, hazards, and general conditions.

Add your own notes: severity, corrective actions, deadlines, responsible persons. Export as PDF or Word.

Why automate your report writing

95%

less time on writeups

50+

photos per report, handled

PDF + Word

export formats

Safety officers do inspections regularly. Weekly walkthroughs, monthly audits, quarterly reviews. Each one produces a report. Each report takes 1-2 hours to write if you are doing it by hand in Word or Excel.

The photos are the hard part. Sizing them, inserting them into a template, writing descriptions underneath each one. That is all mechanical work that does not need your expertise.

Let the AI handle the mechanical parts. Your time is better spent on the findings that actually need your safety knowledge: assessing risk, recommending controls, following up on previous items.

Frequently asked questions

Is this report format OSHA-compliant?

The report format documents findings with photos, descriptions, dates, and inspector details. It supports OSHA documentation requirements and EU workplace safety regulations. You control the content and can reference specific OSHA standards in your notes.

Can I track corrective actions?

You can add corrective action notes, deadlines, and responsible persons to each finding. The report documents these alongside the photo evidence.

Does it work for different industries?

Yes. The template works for manufacturing, construction, warehousing, offices, and any other workplace. The AI adapts its descriptions based on what it sees in each photo.

Can I compare inspections over time?

Each report is saved in your account with its date. You can review past reports to track whether issues from previous inspections have been resolved.

How does pricing work?

You get 3 free reports / mo when you sign up. After that, the Pro plan at 29 EUR/month gives you unlimited reports with white-label branding.

Try it on your next inspection

3 free reports / mo. No credit card. Takes about 2 minutes to create your first one.

Start free