Jurisdiction and scope
England and Wales, United States reference, and adaptable use elsewhere
Use the section that matches the governing jurisdiction. A competent person or responsible person must confirm the inspection scope, local fire-safety duties and any required testing frequency.
Download the editable template
Use the accessible HTML structure below or download the same starting point for offline editing. Review and adapt every field before use.
What the report should record
The table separates the evidence to capture from the professional or legal decision that a qualified user must make.
| Report section | Information to capture |
|---|---|
| Report identity and scope |
|
| Escape and warning arrangements |
|
| Fire protection and housekeeping |
|
| Findings and close-out |
|
How to use this template
Step 1
Set the scope
Identify the asset, premises or work area, the inspection type, exclusions and governing jurisdiction.
Step 2
Record evidence
Document what was actually observed with a precise location, status, notes and photographs where useful.
Step 3
Apply competent judgement
Compare the evidence with manufacturer instructions, site rules and the legal or professional requirements that apply.
Step 4
Close the loop
Assign actions, record interim controls, verify completion and retain the approved report under the organization’s process.
Primary references and boundaries
England and Wales
Primary legislation establishing duties including the suitable and sufficient fire risk assessment requirement.
England and Wales
Identifies the responsible person and core workplace fire-safety duties.
United States
Primary US reference for workplace extinguisher placement, access, inspection, maintenance and testing.
Official sources state the applicable duties. This InspectionReport template organizes field evidence and follow-up; it does not replace the source, certify compliance or provide legal advice.