Fire safety inspection report template
Upload your photos. Get a formatted report. Done.
Fire safety inspections involve a lot of photos. Extinguisher locations, emergency exit signage, sprinkler heads, blocked corridors. You take 30-50 pictures on a typical walkthrough, then spend the next two hours sorting them into a Word doc and typing up descriptions from memory.
InspectionReport does that part for you. Upload your site photos, and the AI writes descriptions for each one. You review, edit if needed, and export a clean PDF or Word document with your company logo on it.
The report follows the format most fire safety officers already use: project details, inspection date, findings organized by location, photo evidence with descriptions, and a summary section.
What a fire safety inspection typically covers
- Fire extinguisher placement, condition, and service dates
- Emergency exit routes and signage visibility
- Sprinkler system condition and coverage
- Fire door integrity and self-closing mechanisms
- Electrical panel access and labeling
- Storage of flammable materials
- Smoke and carbon monoxide detector placement
- Fire alarm system testing records
How it works
Take photos during your inspection the way you normally would. You do not need to change your workflow.
Upload them to InspectionReport. The AI analyzes each photo and writes a description of what it sees, including any visible issues.
Review the descriptions. Edit anything that needs correcting. Add your own notes if you want.
Export as PDF or Word. The report comes formatted with your company name, the inspection date, and all photos laid out with their descriptions.
Why automate your report writing
95%
less time on writeups
50+
photos per report, handled
PDF + Word
export formats
A typical fire safety inspection report takes 1.5-2 hours to write up manually. Most of that time goes to photo management and typing descriptions. The actual inspection on-site takes less time than the paperwork.
With automated photo analysis, that writeup drops to about 10-15 minutes. You still review everything. You still make corrections. But you are not starting from a blank document.
For inspectors doing 3-4 inspections per week, that is 6-8 hours saved. Enough to fit in another inspection, or leave the office on time.
Frequently asked questions
What format does the fire safety inspection report come in?
You can export as PDF or Word (.docx). Both include your company branding, inspection details, photos with AI-generated descriptions, and a findings summary.
Does it follow a specific fire safety standard?
The template is structured around common fire safety inspection practices used across the EU and UK. You can customize the findings and notes to match your local requirements, whether that is BS 9999, the Regulatory Reform Order, or local fire codes.
How accurate are the AI photo descriptions?
The AI identifies fire safety equipment, signage, and common issues with good accuracy. You should always review the descriptions before sending the report. Think of it as a first draft that saves you from writing everything from scratch.
Can I add my own company logo?
Yes. Free accounts get InspectionReport branding on the report. Pro accounts (29 EUR/month) can upload their own logo for white-label reports.
How many reports can I create for free?
You get 3 free reports / mo when you sign up. No credit card required. After that, the Pro plan gives you unlimited reports for 29 EUR/month.
Try it on your next inspection
3 free reports / mo. No credit card. Takes about 2 minutes to create your first one.
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