Safety inspection reporting
Safety inspection reports from site photos
Turn site photos and short notes into professional safety inspection reports. The AI drafts structured findings with severity ratings and corrective actions. You check the evidence, edit the language, and export a PDF or Word document ready for client handover or regulatory review.
How it works
Capture site conditions
Upload photos from your site walk — hazards, controls, access routes, PPE compliance, housekeeping issues, and positive observations.
AI drafts findings with severity
Each observation is turned into a structured finding with severity level, evidence description, and a recommended corrective action — consistent wording you can edit before finalising.
Export EU-ready report
Download a PDF or Word document with findings, severity ratings, photo evidence, and signature-ready layout. Suitable for audit records, client handover, or compliance documentation.
What to look for
Narrative reports, not checklist data
Generate readable inspection reports with observations, evidence, and recommendations — no rewriting required.
Severity-based findings
Assign and review severity levels to help readers separate urgent hazards from routine observations and positive findings.
Photo-backed evidence
Reports keep visual evidence alongside written findings, reducing the need to cross-reference separate files.
EU regulatory alignment
Report structure supports documentation expected under EU Directive 89/391/EEC and national workplace safety regulations — inspector-reviewed, AI-assisted.
Works on site from your phone
Capture photos and notes on site, generate the draft, and export the report — no desktop required.
PDF and Word exports
Choose PDF for distribution or Word when your process needs further editing before final approval.
Pricing in plain terms
- Build and review safety inspection reports in the builder before paying for an export.
- Export a single report for €9.95 when you only need occasional PDF or Word files.
- The €19/mo Unlimited plan covers regular safety inspection reporting workflows.
When a platform approach fits better
If you need enterprise-wide safety management — risk registers, training records, incident tracking, and multi-site analytics — a full EHS platform may be the right choice. InspectionReport focuses on the report itself.
Compare inspection toolsGet all 5 free inspection templates (PDF & Word)
Use the templates as a fallback, or compare them with a generated report before you switch your workflow.
Related pages
Frequently asked questions
What is a safety inspection?
A safety inspection is a systematic examination of a workplace, construction site, building, or facility to identify hazards, assess compliance with safety regulations, and document conditions that could cause harm to workers or the public.
How does AI help with safety inspection reports?
AI drafts structured findings from photos and site notes — identifying hazards, assigning severity, and suggesting corrective actions. The inspector reviews and approves every line before the report is finalised.
Are safety inspections required by EU law?
Yes. EU Directive 89/391/EEC (the Framework Directive) requires employers to assess workplace risks and document the findings. Many member states add specific requirements for construction, fire safety, electrical, and industrial sites. InspectionReport helps you generate the documentation that supports those obligations.
Does the report meet EU regulatory standards?
The report structure — findings, severity ratings, evidence, and corrective actions — is designed to support compliance documentation. The inspector remains responsible for checking each line against the applicable national regulations and standards.
Can I use it for construction site safety inspections?
Yes. Construction safety inspections — access routes, PPE compliance, scaffolding, excavations, housekeeping, and temporary works — are a common use case. Upload photos from site walks and review the drafted findings against your project requirements.
How is this different from a checklist app?
Checklist apps produce tick-box data. InspectionReport generates narrative inspection reports with evidence, severity, and recommendations — ready for client handover, audit records, or regulatory review without rewriting.